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As a business grows, one of the most important positions for staff is that of a project manager. If you’re wondering what a project manager does, tasks are in the name. While it might sound cramped, project managers end up overseeing many of the invisible tasks that make a business run. They are responsible for keeping everyone on time for company-wide initiatives and ensuring the necessary communication throughout the process.
What is a project manager?
A project manager is the go-to person for all major business goals by implementing important plans and managing teams. They follow a project from ideation to realization.
Project managers are involved in the planning, implementation, and ongoing support work for businesses across the enterprise. They act as important mediators between teams when something goes wrong or there is a breakdown in communication. While project management software is useful for a growing business, hiring someone to oversee everything and talk to people is essential for successful follow-up.
Plus, a project manager will be able to communicate with leaders and tell them what they need to know in the first place, instead of getting bogged down in too many specific details. A project manager acts as a chameleon between teams, making sure everyone has what they need to complete certain parts of the project.
Become a project manager
Many high-level project managers have Project Management Professional (PMP) certification, which means they have several years of experience and have undergone extensive training and testing.
Prior to this certification, a project manager may gain experience by getting involved in initial planning and budgeting, as well as participating in inter-company communication.
Another necessary skill of the project manager is the management of expectations. The project manager should set specific and achievable deadlines for all team members involved and ensure that no one is pressured into doing a shoddy job to meet an unrealistic deadline.
PMP certified project managers
Developing these skills is essential for someone who wishes to go through the certification process and become a PMP certified project manager.
While many people who work on projects and oversee parts of them may call themselves project managers, a project management professional assumes that they are extremely skilled at mastering all the moving parts of a large project. There is so much to juggle in a process, from leadership expectations to customer care and employee management, that a trusted PMP will always be an asset to any business.
What does a project manager do?
A project manager should balance the big picture with the day-to-day tasks of all employees involved in the assignment. They make sure that whatever needs to be done to make something happen can realistically be done by employees in the allotted time with the tools everyone has at their disposal. They can use pre-existing frameworks, such as Agile or Waterfall methodologies, to help guide the process.
If the C-suite team wishes to implement a new company-wide policy, the project manager will be responsible for communicating it downstream to all employees and proposing a timeline for its full implementation.
Likewise, if a company wants to launch a new website, the project manager will not take care of any of the technical aspects (like coding or checking for visual accessibility with color schemes and logos), but he assign these tasks and keep them. on the right track.
Responsibilities of the project manager
Planning for positive outcomes
First, the project manager will receive a brief or a general idea of ââwhat the project is. It may not be complete in terms of how many people will need to be involved, who is responsible for what and why it needs to be done by a certain date, but it’s up to the project manager to plan and figure out how. communicate with the team. They will likely create a project schedule so that all parties have an idea of ââwhat to expect.
Communicate with key personnel
The project manager will then talk to everyone who needs to be on the team and make sure they have what they need to get started. The importance of this step lies in the ability of the project manager to know which information is key for which personnel. People building a website might just need to know the basic facts and the due date, but a marketer will need more descriptions of the project and the importance of putting together. a campaign. Understanding the tools that each team member needs to complete their part of the project is just as important as giving them deadlines.
Monitoring of deliverables
As the deadlines approach, the project manager should make sure everyone is on top of their job and feels comfortable asking for more hands if they need them. Most of the deliverables of a large-scale project will be required to move to the next stage. The project manager is therefore responsible for ensuring that the lines of communication are open and honest regarding deadlines and requirements.
Adapt to unforeseen delays
Every project will have something to come: a key person is sick, the customer pulls out at the last minute, a salesperson lives in a part of the world with a natural disaster or some other random event. Being able to communicate what happened, as well as come up with a new plan to compensate, is an invaluable skill for a project manager.
Support the team
The project manager will need to stay on top of deadlines and deliverables, but also take the time to shout about the team’s successes and make sure everyone feels supported in their roles. The whole team will only be able to complete the project if they have what they need and feel empowered in their roles. The project manager can often be the source of this positive corporate culture.
Frequently Asked Questions
What do project managers do all day?
A day in the life of a project manager is unlikely to be standard. Depending on where they are in a given project cycle, they may need to learn from team members about deliverables or provide updates to project stakeholders.
What qualities do you need to be a project manager?
Before obtaining a Project Management Professional (PMP) certification, a project manager should at least have a calm demeanor and the ability to manage the expectations of different stakeholders. They should also make sure to keep track of the number of hours spent managing projects, as this statistic is also a requirement of the certification.
Can I become a project manager without experience?
While most roles require some experience, everyone needs to start somewhere. If you want to move into a project management position, identify the parts of your work history where you have experience in communication, planning, budgeting, and management.