Project Manager Job at UNIVERSITY OF CENTRAL ASIA

Department: Project Implementation Unit

Reports to: CEO, AKAH and dotted line to NURP Steering Committee

Duty station: Naryn, Kyrgyz Republic

Duration: 5 years with possible extension, subject to availability of donor funds

Deadline: March 14, 2022

Summary of position and main responsibilities

The Naryn Urban Resilience Project Manager ensures the delivery of the project on target, on schedule, on budget and on quality. The Project Manager will ensure project quality using best practices, lessons learned, effective networking with various stakeholders at all levels of government and partner agencies, effective coordination and a systematic approach to project management ensuring that high ethical standards are achieved in all agreed initiatives. S/he will prepare and deliver effective project communication in a timely manner to key stakeholders and monitor/measure progress towards outputs and outcomes. The incumbent will have oversight of the entire project portfolio.

This role is open to expatriate and local candidates.

This position falls under the Naryn Urban Resilience Project funded by the State Secretariat for Economic Affairs (SECO) of the Swiss Government.

Main tasks and responsibilities

  • Ensure alignment of project impact, goals, objectives and theory of change with project design and delivery;
  • Technical interface with SECO, other donors, national and international consultants, the UN and other partners involved in the implementation of the project;
  • Project reports, design of work packages, inter-agency coordination and oversight of project communications and resource mobilization for similar future funding opportunities;
  • Managing the project risk register, safeguarding and monitoring the application of policies;
  • Oversee all programmatic activities, ensuring they are aligned with broader organizational decisions made and are of high professional quality;
  • Organize regular analysis, lessons learned workshops and information management on project achievements and methodologies, so that the team constantly learns from experience and shares key lessons with the team;
  • Identify opportunities for innovation and cultivate a learning environment where personal and organizational growth occurs by establishing mechanisms for reflective practice and learning at all levels;
  • Responsible for problem solving at different levels. S/he will need to analyze and resolve situations as they arise on a variety of topics ranging from project decisions to government and donor relations issues as it affects project delivery;
  • Responsible for overseeing and ensuring that the results of project implementation are properly documented;
  • Provide technical and management advisory support to the implementation team;
  • Liaise effectively with Aga Khan Development Network (AKDN) agencies, donors and partners on coordination, outreach, strategic messages and issues, and policy dialogue under the direct guidance of the supervisor(s);
  • Develop annual and quarterly project work plans in coordination with line departments;
  • Prepare and participate in monthly/quarterly work planning and progress reporting meetings as required;
  • Ensure that all agreements/MoUs are prepared, negotiated and agreed upon;
  • Proactively monitor project progress, resolve issues and initiate appropriate corrective actions;
  • Provide overall supervision of the work implemented by all team members involved in the NURP and coordination of their work to ensure delivery of planned and expected results;
  • Present and present the definition of the scope, objectives and deliverables of the project to the various stakeholders;
  • Define the project tasks and all internal and external resources, whether financial or human, necessary to carry out the project;
  • Manage the project budget and facilitate budget approvals and review processes in accordance with the grant signatory’s donor policies and procedures;
  • Ensure that lead agency (AKAH/AKF/UCA) and donor rules and regulations regarding work packages, finance, communication, procurement and human resources are adhered to;
  • Manage the project budget ensuring that: project funds are disbursed and expenditures are correctly charged to relevant budget lines; expenditures are in line with the project document and project work plans; monthly forecasts are prepared; the budget is broken down by month and year; monthly financial reports are reviewed and confirmed for submission to the donor; ;
  • Make the necessary arrangements for donor visits and ensure that the visibility required within the framework of the project is prepared and presented;
  • Develop a project communication plan and effective visibility material;
  • Ensure the timely organization of all associated meetings such as the Steering Committee, and that meeting minutes are taken and action points are followed up;
  • Any other duties that may be required by the supervisor(s) within this role.

Qualifications and experience required

Education:

A graduate degree in a relevant management discipline from a recognized university or institution.

Experience:

  • At least 5 years of experience in project management. Experience in managing multi-partner projects where strong coordination with government stakeholders is required is highly desirable;
  • Experience working in Central Asia and knowledge of local community culture in these regions is highly desirable;
  • Demonstrated experience in project design, results-based management, financial planning and management, implementation and evaluation;
  • Knowledge of resource mobilization, building and maintaining collaborative relationships with government agencies, donors, civil society and communities;
  • Experience in resiliency projects and risk-informed planning.

Skills:

Technical skills

  • In-depth conceptual skills, including project strategy development;
  • Competent in training, coaching and building the capacity of the team;
  • High level of ability to perform tasks with minimal supervision, ability to lead and work in multicultural and multidisciplinary teams;
  • Fluency in English and Russian is essential; knowledge of the Kyrgyz language would be an advantage.

Other skills:

  • Demonstrated leadership and management skills;
  • Excellent reporting, interpersonal and presentation skills;
  • Professional written and verbal communication skills;
  • Strong analytical skills.

Personal characteristics:

  • Able to establish a culture of learning within the organization;
  • Highly effective intercultural communication skills;
  • Good networking skills.

Relationships

Internal relations:

  • AKAH, AKF, UCA and AKDN in country and region

Foreign Relations

  • Donors and partners;
  • Other AKDN agencies inside and outside the country (as needed);
  • Government entities (if required);
  • Communities;

Candidates from Tajikistan, Kyrgyzstan and Kazakhstan are encouraged to apply.

How to register

Please send a cover letter, CV and contact details of three references to [email protected] by March 14, 2022. Applications will be reviewed upon receipt. Early applications are strongly encouraged. In the subject line of your application email, please write: Project Manager“.

Only selected candidates will be contacted.

Check other job openings at: https://ucentralasia.org/career-opportunities

About Byron G. Fazio

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