A project manager is responsible for the successful delivery of the project and must actively participate in all stages of a project. You must diligently complete the tasks assigned to you on time to become an accomplished project manager.
And in order to do this, you need to develop both technical and general skills. Have you ever wondered what these skills are? Read on to know the skills you should have as a project manager.
Hard skills of a project manager
Technical skills refer to skills that you can measure using measures. Some essential technical skills for a project manager are:
1. Organization and delegation of tasks
Each project involves many tasks and subtasks. As a project manager, you have to organize and distribute tasks among the team members. You should also delegate the pending work to the right person to avoid project delays.
Of course, you can use project management tools for assignment and delegation of tasks. Even for that, you should have a clear idea of how these processes work.
2. Technical skills required
There is no hard and fast rule about the technical skills you need to develop to become a project manager. It will depend on your organization and the types of projects you usually manage.
Project managers should be tech-savvy, especially if they work for a tech company. For example, if you are a project manager in a learning management software company, you need to know the basics of software development, if not the learning program.
In addition, organizations working in various scientific and technical fields will need to have project managers capable of operating specialized software or equipment.
3. Budget management
The budget plays a vital role in the completion of the project. It is not uncommon to discover budget shortages in the middle of a project. This can cause a project delay or unavailability of resources.
Only a project manager capable of perfect budget management can help an organization avoid such problems. It is their responsibility to allocate the budget precisely where needed so that the project is completed well below the estimated budget.
Nowadays, a basic understanding of budget and manual allocation is not enough. A project manager should have solid expertise in spreadsheets, finance, and math.
4. Project planning
Project planning is the initial part of a project. The success of a project depends in large part on well thought out planning. Therefore, a project manager should have expertise in planning any project.
Planning will involve large-scale tasks, such as selecting milestones, creating the timeline, managing resources, scheduling meetings, assigning tasks, etc. It will also involve micro-level tasks like daily planning and delegating tasks if someone is sick.
While doing this, you must keep the constraints in mind. Still, you need to design the project in such a way as to achieve the goals.
5. Analytical competence
As a project manager, you need to have the analytical skills to excel at your job. Every industry has become dependent on data, especially the finance and tech sectors. If you are good at data analysis, you can use your talent to steer the project in the right direction.
Some common data analysis tasks that you can perform for your team are presenting data, managing the database, managing resources, diagnosing problems, creating reports, and more. Project managers with analytical skills can use the data to make a decision or explore possibilities.
Soft skills of a project manager
Many of your qualities are interpersonal and cannot be measured by tangible measures. These skills are soft skills.
Each project you will deal with will be different. Therefore, teams have to adapt based on project and client requirements to get what they want. Adaptability is the skill that an organization needs from a project manager more than anyone else.
Also, things don’t always go as planned in a project. Whether it’s budget, resources, or time, you need to be nimble and flexible to keep projects from going off the rails. If you can make the necessary changes based on the situation, your teammates will be inspired by you.
If you are a project manager, you must have motivating qualities to inspire your teammates. Especially when people are working on a long and complicated project, it is normal to sometimes feel unmotivated.
The project manager can motivate a team better than anyone to do their best. Doing your own work in a timely manner is the first step in motivating a team. In addition, you can organize regular group or one-on-one meetings to inspire them.
3. Conflict management
Conflicts between teammates are inevitable. The situation can get worse if people contribute from remote locations. As a project manager, you need to know how to handle and contain such conflicts.
No matter how difficult the moment, implement the right conflict management strategies. Knowing the temperament of your teammates will help you solve problems.
Never try to avoid any conflict as this can put the organization in an embarrassing situation. Contact immediately to find a solution. So the team can focus on the project.
4. Communication and negotiation
Poor communication can force a project to go astray. Therefore, project managers must ensure that all communications regarding the project are clear and transparent.
Often, they are the link between all the actors of the project. This is why they must communicate openly about a project with their teammates, management and customers.
Communication should be honest and direct. It should leave no room for confusion or misunderstanding. As a project manager, you must also know how to negotiate with clients or a colleague.
5. Team building
Building a team is the responsibility of a project manager which involves many management processes. So this is another non-technical skill that you should have to become a project manager.
When building a team for a project, managers should keep in mind that colleagues need to trust each other and feel happy working together to achieve a common goal. In addition, they must ensure a perfect environment for teamwork.
The best skills for success
A project manager has a long list of responsibilities that he must fulfill. If you are a project manager and want to manage both the project and its team, the skill development above will help you take it far.
You can also choose the right project management tool for your team.
Asana and Monday are both popular project management tools, but how do they compare? Find out which one is the best!
About the Author